Who we are
Our website address is: https://theibbs.co.uk.
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
How we protect your data
What data breach procedures we have in place
What third parties we receive data from
What automated decision making and/or profiling we do with user data
Industry regulatory disclosure requirements
International British Business School is committed to protecting and respecting all students, staff and other interested parties’ privacy.
This Privacy Notice explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
Any personal information collected will be processed and safeguarded in accordance with the Data Protection Act 2018 which incorporated the General Data Protection Regulation (EU 2016/670) (GDPR).
International British Business School Ltd (trading as International British Business School) is the ‘data controller’ as defined by the Data Protection Act 2018. Personal information will only be collected and/or processed by International British Business School in accordance with the Act.
This Policy is subject to change to meet new legislative requirements, so please check this page occasionally to ensure that you’re happy with any changes.
Any questions regarding this Policy and our privacy practices should be sent by email to email@example.com.
Student Collection Notice
Each year we are required to send some of the information we hold about students to the relevant national and international authorities such as HESA (the Higher Education Statistics Agency). HESA uses this information to publish statistics about students in higher education and to provide services and information to other organisations, and to conduct surveys such as the National Student Survey (NSS) and the Graduate Outcomes Survey (GOS). All uses of your HESA information must comply with the General Data Protection Regulation 2016/679 (GDPR) and the Data Protection Act 2018. HESA’s Student Collection Notice via the following link: www.hesa.ac.uk/fpn
Who we are?
International British Business School (IBBS) is a private higher education institution registered in the United Kingdom. International British Business School has an international student body and serves at various learning centres internationally.
Our commitment to securing your personal data
International British Business School undertakes to maintain your personal data in secure conditions. Your personal data will be disclosed to staff and agents of the IBBS in order to support our services to you and with care ensuring your data is protected.
What personal information is collected from you?
We collect personally identifiable information about you through:
- the use of enquiry, application and registration forms;
- your purchase of any our products or services;
- information that we request from you regarding your use of our service; and
- your use of our website.
The elements of your information that we collect may include:
- Home address and phone number
- Mobile telephone number
- E-mail address
- IP address
- Date of birth
- Educational history, work experience and other information from your CV if you provide this to us
- Attendance and absence
- Grades and academic performance
- Health records
- Personal information from selected partner 3rd parties (working on our behalf)
- Social media accounts
- Usage statistics
- Website pages accessed
We also collect information about you and your visit to our website automatically using Cookies.
Full details of all the personal information we collect, the purpose for collecting along with the lawful basis for processing can be found in our Record of Processing. Any questions regarding the personal information we collect and the reasons we collect it should be sent by email to firstname.lastname@example.org.
How is your information used?
When you make an application to join the University we need to know your basic personal data in order to process your application. We will not collect any personal data from you that we do not need in order to provide and oversee this services to you.
International British Business School will use your personal information for a number of purposes including the following:
- process an application to work for us;
- to carry out our obligations arising from any contracts entered into by you and us;
- processing applications, registrations and enquiries;
- maintaining your student record (including personal and academic details);
- managing the academic processes (including teaching, exam board meetings, and awarding degrees);
- providing advice and support;
- providing our customers with a personalised service (including IT user and library accounts etc.);
- conducting market research surveys and fundraising surveys;
- conducting fundraising campaigns;
- alumni development initiatives;
- conducting surveys;
- allowing users to participate in interactive features of our service, where they choose to do so;
- to personalise your repeat visits to our website;
- to carry out statistical analysis of trends in data;
- communicating prior to you applying and joining Regent’s University London for the purposes of marketing;
- providing you with information about products and services we offer (if you agree to receive such information);
- to contact you should you withdraw your application to seek your reason for doing so (and to provide support and advice where appropriate);
- to fulfil our statutory obligations through statutory returns and reporting to sponsors and government agencies such as HESA (Higher Education Statistics Agency) and the Home Office’;
- where your data is disclosed to a third party, this is done in accordance with the provisions of The Data Protection Act and GDPR.
We will never sell, distribute or release your information to third parties unless we are required to do so as part of our statutory reporting duties.
We also use information in aggregate form (so that no individual user is identified by name):
- to build up marketing profiles;
- to aid strategic development;
- to manage our relationship with advertisers; and
- to audit usage of the site.
We use technology on the registration, application and enquiry pages of our website, which may record user movements, including page scrolling, mouse clicks and text entered. The data we collect in this way helps us to identify usability issues, to improve the assistance and technical support we can provide to users and is also used for aggregated and statistical reporting purposes.
We would like to send you information about products and services of ours which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please contact us by email to email@example.com.
How long will we keep your information for?
We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. We regularly review the retention periods for personal information and we will securely destroy the out of retention information line with our retention and destruction policy.
Key personal information retention periods are:
- Student Data: We retain all student records for a period of 7 years from the date a student completed their studies. This date is determined as the date on which the leaver’s form has been completed or the last date of the term in which the student left. Some data such as transcripts of student final results may be retained in perpetuity.
- Prospective Student Data: Where an application form has been completed and/or interview notes have been made but the applicant does not enrol then their data will be retained for a period of 1 year from the date of application or interview whichever is the later.
- Staff Data: We are required under UK Tax Law to keep basic personal data (name, address, etc.) for 6 years from the end of employment after which time it will be destroyed. Some data (such as Health records) will be retained for a longer period dependant on purpose.
Working with Third Parties
International British Business School works with third party organisations and we may share personal information with them for the purposes of completing tasks and providing services to you on our behalf (for example to register you with an Awarding Body).
Links to other websites
We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
Disclosure of your Personal Information
Information about you may be disclosed to other organisations as required by law, for crime prevention or detection purposes, or in order to comply with our obligations as a sponsor of migrants by the Home Office.
Disclosures will also be made by International British Business School as outlined below:
a) To sponsors, government agencies and present or potential employers. One such body is the Home Office (for international students) and the Higher Education Statistics Agency (HESA); further information about the uses for which HESA processes personal data can be found on the HESA website at http://www.hesa.ac.uk/collection-notices/;
b) Your contact details may also be passed to statutory reporting bodies and sector agencies such as the Office for Students for the purpose of administering the national student survey;
c) To International British Business School’s agents for the purpose of administering our own surveys;
d) Sector agencies such as UCAS;
e) Where a programme of study leads to a qualification recognised by a professional body International British Business School will disclose relevant information to that body;
f) Statements of student status will be provided on request to Council Tax Registration Officers;
g) To the Student Loans Company;
h) To debt collection agencies acting on behalf of International British Business School in the event that you owe money to us;
i) Release of results to former schools/colleges;
j) Students on study visits to partner institutions and placement providers (both UK and abroad);
k) Names will be included in pass lists;
l) Staff secondments and staff mobility;
m) Crime and taxation – the IBBS may share your personal data where this is for the purposes of detecting or preventing crime or taxation purposes (e.g., eligibility for council tax exemptions); and
n) Outsourcing – International British Business School outsources some of its processes and provide students’ personal data to third party companies for these purposes.
Who has access to your information?
All the personal data we process is processed by our staff in the UK however for the purposes of IT hosting and maintenance this information is located on servers within the European Union.
We have contractual relationships with selected third party providers to deliver services, and therefore process your personal information on our behalf.
No third parties have access to your personal data unless we have a contractual relationship with them to deliver services on our behalf, or the law allows them to do so. We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Google Chrome.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Am I able to see what data you hold on me and how it is processed?
You have the right to obtain confirmation that your data is being processed lawfully and to access your own personal data. There is no charge for this service unless the request is considered manifestly unfounded or excessive, particularly where it is repetitive. Then International British Business School may charge a ‘reasonable fee’ which may also apply should further copies of the same information be requested. This fee will be based on the administrative cost of providing the information.
Once your identity has been verified then you will be provided with the information held within 90 days of the receipt of the request.
What can I do if I believe the information you have about me is inaccurate?
If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted by emailing to firstname.lastname@example.org.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office https://ico.org.uk
What can I do if I no longer wish the IBBS to process my data?
If you decide that you no longer wish to attend the IBBS before enrolment/employment has taken place, then you have the right to withdraw your consent for data processing to take place and if request it that your data to be erased. If you wish to exercise this right then please email to email@example.com.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
How to contact us
- by email at: firstname.lastname@example.org.